Streamline Collecting Feedback with Microsoft Forms
Microsoft Forms is a powerful tool for gathering valuable feedback. From post-session surveys to event evaluations, it simplifies the process of collecting information. But imagine the power of pre-filling parts of the form based on the specific session a person attended. This guide will show you how to leverage the 'Pre-fill Responses' feature to personalize the experience and increase response rates.
This technique is particularly useful for presenters and organizers who want to tailor the feedback process. By pre-filling details like the presenter's name or the session topic, you create a more seamless and engaging experience for your audience. This, in turn, encourages them to provide more thoughtful and comprehensive responses.
Step-by-Step How to Use the Pre-fill Responses Feature
Let's walk through the process using a presentation feedback scenario. Imagine two sessions: one on SmartSheet by Sandra and another on Microsoft 365 Tips. Instead of asking attendees to select the presenter and topic, you can pre-fill these fields, creating a unique URL for each session.
1. Access Pre-fill Settings: In your Microsoft Forms, click on 'Get pre-filled URL' within the form options. This will enable the pre-filled answer functionality.
2. Enable Pre-filled Answers: A pop-up will appear; toggle the 'Enable pre-filled answers' switch to 'On'.
3. Pre-fill Responses and Generate URLs: Fill in the desired fields (e.g., Sandra, SmartSheet) and generate a unique URL for Sandra's session.
4. Repeat for Other Sessions: Repeat the process for your other sessions to generate different URLs.
5. Share the Personalized Links: Distribute the respective URLs to attendees of each session. This way, each person will see a form already populated with their session's details.
The recipients of Sandra's session will receive a link with Sandra and SmartSheet pre-filled in their feedback form. Similarly, the people who attended the Microsoft 365 Tips session will be presented with a form with those respective values pre-filled.
“Pre-filling forms is a game-changer for targeted feedback; it boosts engagement and saves time.
Content Alchemist
Boost Your Feedback Game
Explore ways to leverage the Pre-fill Responses feature:
Personalized Feedback
Create a tailored feedback experience for each attendee, resulting in higher-quality responses.
Save Time
Automate the process of prepopulating information within your forms and make it easy for your users.
Increase Engagement
Provide your audience with a seamless experience by personalizing their forms based on their activity.
Important Considerations and Best Practices
Remember that pre-filled options only generate unique URLs; they don't save a particular form design. Each URL is specific to the pre-filled data. Plan ahead to ensure the necessary fields are available in your form to populate the details correctly.
Consider adding a brief explanation in your form of why certain fields are pre-filled; this can help set the context for your users, clarifying your intentions. Always test your pre-filled links prior to distributing them.
By using the 'Pre-fill Responses' feature, you not only save time but also personalize the feedback experience. This increases the likelihood of getting high-quality, relevant responses, helping you refine your presentations and workshops effectively. For more details, explore 'Pre-fill Responses' within Microsoft Forms' help resources.