Control Your Forms
Limiting Responses in Microsoft Forms

The Challenge Limiting Responses Directly in Microsoft Forms

Many users seek to limit the number of responses they receive on their Microsoft Forms surveys. This is a common need for various reasons, such as needing a specific sample size or controlling the duration of data collection.

Unfortunately, Microsoft Forms currently lacks a direct feature to cap the number of responses. This can be frustrating for users who need precise control over their data collection.

Workarounds Solutions to Control Form Submissions

While a direct response limit isn't available, there are workarounds you can use to achieve a similar outcome:

1. Manual Monitoring and Closure: The simplest method is to monitor the response count manually. Once you reach your desired number of submissions (e.g., 50), you can close the form to prevent further responses.

2. Power Automate Integration (Recommended): Consider using Microsoft Power Automate. You can create a flow that automatically disables the 'Accept Responses' option of the form after a predefined number of responses is reached. This provides a more automated approach and minimizes the need for manual intervention.

Power Automate - Step-by-Step Implementing a Power Automate Solution

Here's a simplified guide for using Power Automate, however, consider searching the Microsoft Power Automate Community for more complex tutorials:

1. Trigger: Choose 'When a new response is submitted' as the trigger, specifying your form.

2. Action: Add an action to 'Get response details' from Microsoft Forms.

3. Condition: Add a condition. In the 'If yes' branch, set 'Disable accepting responses' using 'Update a form' in Microsoft Forms, in the 'If no' branch, do nothing.

This will automate the form closure after a specific amount of responses.

Remember to consult the Microsoft Power Automate Community for more detailed instructions and specific solutions for advanced setups. Using Power Automate helps resolve this limitation.

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While Microsoft Forms lacks a built-in response limit, effective workarounds exist to manage your submissions.

Content Alchemist

Feedback Providing to Microsoft

Microsoft is always improving its services. The best way to influence the future of Microsoft Forms is to provide feedback. Visit the Microsoft Forms Community to share your ideas. Suggest a feature request directly with them.