Unlock the Power of Automation
with Microsoft Syntex Autofill Columns

Introduction Supercharge Your Document Management with Microsoft Syntex Autofill

Are you tired of manually entering data and struggling with document organization? Microsoft Syntex Autofill Columns offers a revolutionary solution, leveraging the power of AI to streamline your document management. This feature automatically extracts, summarizes, and generates content from your files, saving you valuable time and reducing errors.

In this guide, we'll dive deep into how Autofill Columns works, how to set it up, and how it can transform your SharePoint document libraries. Get ready to unlock the potential of AI-powered automation!

What Are Autofill Columns?

Autofill Columns, a key feature of Microsoft Syntex, uses AI to intelligently process your documents. By asking a question (prompt) in plain English (or another supported language), the system extracts specific information and saves the answer directly into a designated column within your SharePoint library.

This capability allows you to automatically populate metadata fields, summarize lengthy contracts, and extract crucial data points from invoices – all without manual intervention. Think of it as your smart document assistant, working tirelessly in the background.

Setting Up Autofill Columns: Step-by-Step Guide

Setting up Autofill Columns involves a few straightforward steps. If you're an administrator, start by accessing the Microsoft 365 admin center. Navigate to Setup > Files and content > Automate content processes with Syntex.

From there, manage Microsoft Syntex settings, set up Azure billing (if you haven't already), and then enable Autofill Columns. Remember to select the SharePoint SiteCollections where you want to activate this feature.

Here’s a more detailed breakdown of how to configure Autofill Columns:

Understanding Microsoft Syntex Billing Options

Microsoft Syntex offers flexible billing options to suit your organizational needs:

Pay-As-You-Go: You are billed based on the number of pages processed, costing $0.05 per transaction. Each page counts as one transaction, but you pay only once per document, even with multiple autofill columns. This option is ideal if your usage varies.

Per-User Licensing: This provides a predictable monthly cost per user. This option is suitable for those with consistent and high usage of Syntex features.

“

Autofill Columns: Your smart document assistant, working tirelessly to automate your workflows.

Microsoft Syntex Team

Configuring Autofill Columns in Your SharePoint Library

Now, let's walk through the steps to configure autofill columns within your SharePoint library:

First, navigate to the SharePoint library where you want to implement autofill. Then, add a new column of your preferred type. Configure the Autofill settings within the column settings, and define your prompt - the question the AI will answer about the document. You can even test your prompt with a sample document before saving, without incurring costs.

Here’s how to set up your Autofill Column:

Real-World Applications: Using Autofill Columns

Here are some practical examples of how you can use Autofill Columns to streamline your document management:

Invoice Processing: Set up Autofill Columns to automatically extract invoice numbers, total amounts, and due dates. The AI will populate these fields automatically when you upload new invoices, eliminating manual data entry and reducing errors.

Contract Summarization: Utilize Autofill Columns to generate summaries of key contract terms. Upload a contract, and the AI creates a summary, saving time and effort.

Wrapping Up Embrace Automation and Transform Your Document Management

Microsoft Syntex Autofill Columns is a powerful tool for automating and optimizing document management. By integrating this feature, you can streamline your workflows, cut down on manual data entry, and significantly improve the organization and searchability of your SharePoint libraries.

Furthermore, the flexible billing options, especially the pay-as-you-go model, make it a cost-effective solution for businesses of all sizes.

Ready to revolutionize your document management? Give Autofill Columns a try in your SharePoint libraries today! You'll be amazed at the time and effort you save.

Happy automating!