Supercharge
Your Document Management with Syntex Autofill Columns

What Are Autofill Columns?

Microsoft Syntex Autofill Columns employ cutting-edge AI to automatically extract, summarize, and populate metadata from documents uploaded to your SharePoint document library. Imagine a smart assistant that instantly understands and categorizes your documents!

This feature allows you to pose questions (prompts) in plain English (or your preferred language, like German), and the AI seamlessly answers them, placing the responses directly into designated columns within your library. You can configure multiple questions for each document, with each answer neatly organized in its own column, optimizing organization and searchability.

Set Up Syntex for Autofill Columns

To enable Autofill Columns across your organization, begin by accessing the Microsoft 365 admin center and navigating to Setup > Files and content > Automate content processes with Syntex.

Click the 'Go to Syntex settings' option to manage your Syntex configuration. Crucially, you’ll need to set up Azure billing to cover the AI processing costs. You'll specify your Azure subscription, resource group, and region.

Within the Syntex settings, select Autofill columns under the Documents & images tab and customize your options. You can choose to enable Autofill Columns for all Site Collections or designate specific ones (up to 100) for targeted application.

Save your changes to activate your settings.

Billing Understanding the Costs

Microsoft Syntex offers flexible billing models:

Pay-As-You-Go: You're billed only for the number of pages processed, costing $0.05 per transaction. Each page processed counts as one transaction. You only pay once per document, regardless of the number of autofill columns you use.

Per-User Licensing: A more predictable monthly cost per user.

For most, especially those with fluctuating usage, the pay-as-you-go option is often the most cost-effective.

Step-by-Step Setting Up Autofill Columns

Navigate to the SharePoint library where you want to implement autofill capabilities.

Add a new column by clicking the '+Add Column' button and choosing the appropriate column type.

Within the column settings, select the Autofill link to configure your prompt – the question the AI will answer for each document. This is where you customize what data the AI will extract.

Before saving, test your prompt using a sample document to confirm it's functioning correctly. This testing phase incurs no charges.

Once satisfied, save your settings. From then on, the column will automatically populate with AI-generated content from your documents.

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Autofill Columns in Microsoft Syntex is like having a super-smart assistant that reads your documents and fills out metadata for you.

Microsoft Syntex User

Real-World Examples of Autofill Columns in Action

Let's explore practical applications:

Invoice Processing: Automatically extract crucial invoice details such as invoice numbers, total amounts, and due dates. This eliminates manual data entry and improves accuracy.

Contract Summarization: Generate concise summaries of key contract terms, saving you time and ensuring compliance.

These examples highlight the versatility of Autofill Columns in enhancing efficiency and data management across various document types.

Conclusion Transform Your Document Management

Autofill Columns in Microsoft Syntex is a game-changer for document management, empowering you to automate workflows, minimize manual data entry (reducing errors), and dramatically enhance the searchability and organization of your SharePoint libraries.

Plus, the flexible billing options empower you to select the best cost structure for your organization's budget.

Embrace the future of document management: start using Autofill Columns in your SharePoint libraries and experience the significant time and effort savings! Happy automating!