Customizing Your Google Forms Settings
Before you share your Google Form, it's crucial to configure its settings to meet your needs. Navigate to the Settings tab within your form to tailor various aspects like response limits, editing permissions, and result summaries.
To limit responses to one per user, select 'Limit to 1 response'. To enable respondents to edit their answers after submission, activate 'Allow response editing'. Consider showing a summary of responses to provide instant feedback to your audience by turning on 'View results summary'.
Publishing Your Google Form
Publishing your form makes it accessible to responders. Click the 'Publish' button in the top-right corner. You can manage who can respond by clicking 'Manage' and adding users. Share your form through email, social media, or by embedding it on your website for wider reach.
When publishing, optionally notify responders by clicking 'Notify these responders'. Under 'General access,' specify who can access the form: anyone with the link or specific target audiences. Once published, a 'Published' message appears. To adjust publishing options, click 'Published'.
Sharing Your Form with Responders
Sharing your form is straightforward. Click 'Share'. Choose sharing options under 'General access' (anyone with a link or specific groups). Enter recipient names. Set access levels and optional expiration dates.
If published, an email notification is sent upon sharing (if enabled). Customize your email notification for published forms. If you wish to avoid notifications, uncheck 'Notify People'. Then click 'Send'.
Emailing Your Form Directly
To send the form automatically in an email notification upon sharing, check 'Notify People'. This sends an email with the form. Note: Forms with file upload, rating questions, images in questions/options, or secured quizzes cannot be embedded in email.
When you share your form, an email notification will be sent if you check the “Notify People” box. This email will contain a link to the form, enabling easy access for your recipients.
“Publishing your Google Form opens the door for data collection and engagement. Make sure you have properly configured your settings to meet your goals.
Google Forms User
Interactive Features & Best Practices
Enhance your Google Forms with these features for better results.
Conditional Logic
Implement conditional logic to personalize the form experience and only show relevant questions.
Branding & Customization
Add your logo, choose custom colors, and create a branded experience.
Real-time Analytics
Use the built-in analytics tools to track form submissions and see your results in real time.
Getting The Form Link for Responders
You can provide the form link to respondents in multiple ways: Click 'Preview' then copy the responder link. Once published, click 'Published' and copy the link. Or, click 'Share' and copy the link.
For a shorter link, use the 'Shorten URL' option and copy the shortened link. This is a cleaner option when sharing via social media or other platforms with character limits.
Pre-filling Sending Forms with Pre-filled Answers
Personalize the respondent experience by pre-filling certain fields. Go to More > Pre-fill form. Fill in the desired fields and click 'Get link'. Copy and send this link to respondents.
This is useful for streamlining data collection or for ensuring that specific information is already populated within the form.
Embedding Your Form on a Website or Blog
To seamlessly integrate your form into your website or blog, click More > Embed HTML. Copy the generated HTML and paste it into your website's code.
Embedding is a powerful way to engage users directly on your site, improving user experience and making form submissions easier.