Transform Your Feedback Collection with Microsoft Forms
Microsoft Forms is a powerful tool for gathering information, but did you know you can personalize the experience? The 'Pre-fill Responses' feature allows you to tailor forms for specific audiences, making feedback collection more efficient and targeted.
This guide will walk you through how to leverage this feature, ensuring you collect the most relevant and valuable insights from your audience. We'll show you how to pre-populate fields like presenter and topic to save respondents time and improve the quality of your data.
Practical Step-by-Step: Implementing Pre-fill Responses
Let's say you're gathering feedback after a presentation. Using the 'Pre-fill Responses' feature, you can pre-populate the presenter and topic fields based on the session your audience attended. This significantly streamlines the process.
First, within your Microsoft Form, access the 'Get Pre-filled URL' option. Enable pre-filled answers, and you'll be able to create unique URLs for each scenario. For instance, create one URL for Sandra's SmartSheet session and another for the Microsoft 365 Tips session. This ensures the right information is already in place when your audience starts the form.
Generate a unique URL for each session by setting the desired values (e.g., Presenter: Sandra, Topic: SmartSheet), get the URL and share it with the attendees. This gives you the data to analyze the feedback and makes the process more tailored to the people who attended each session.
Remember, these pre-fill options don't save the form design; they're for generating unique URLs only. By using this method, you can easily gather feedback specific to each session.
Benefits Why Use Pre-fill Responses?
The benefits of using pre-fill responses are multifaceted. By pre-filling fields, you ensure consistency and accuracy in the data you collect. Users also appreciate the convenience of not having to re-enter information, resulting in a higher response rate.
Additionally, pre-filling fields allows you to gather more detailed feedback. If you know the context of the feedback (e.g., the presenter or topic), you can tailor your questions accordingly, leading to more insightful results. This targeted approach maximizes the value you get from each survey.
“Pre-fill responses in Microsoft Forms is a game-changer for getting targeted feedback!
Microsoft Forms User
Explore & Experiment
Try these actions with Microsoft Forms!
Create Pre-filled URLs
Follow the steps outlined to generate unique pre-filled URLs for different scenarios. Test them to understand how the process works.
Analyze Feedback
Experiment with different question types and analyze the responses you receive to gain actionable insights.
Next Steps Start Pre-filling Your Forms Today
Ready to boost your feedback collection? Start using the 'Pre-fill Responses' feature in Microsoft Forms today. Experiment with different scenarios and discover how you can personalize your surveys to get the most valuable insights.
For more details, check out the official Microsoft support documentation on pre-filling responses. Start streamlining your feedback process and gain deeper insights into your audience's needs.