Maximize Your Microsoft 365 Experience
Best Email Clients: A Comprehensive Guide

Beyond Outlook: Why Choose a Dedicated Email Client for Microsoft 365?

Microsoft 365 offers a robust email solution, but are you looking for more control, advanced features, and a personalized email experience? Many users find that dedicated email clients offer superior customization and productivity tools. This guide explores the best email clients compatible with Microsoft 365, helping you choose the perfect tool to manage your emails effectively.

Email clients are designed to provide an optimized experience for reading, writing, and managing your emails. While Outlook comes bundled with Microsoft 365, exploring alternatives can unlock advanced features and workflows tailored to your specific needs and preferences. We’ll explore the top contenders and their unique strengths.

Mailbird: A Feature-Rich and User-Friendly Email Client

Mailbird is a popular choice for users seeking a clean, customizable, and feature-rich email client compatible with Microsoft 365. Available for Windows, Mac, and Linux, Mailbird supports Gmail, Office 365, and other major webmail providers.

Key features include a unified inbox, integration with various apps, custom notification sounds, a speed reader, and keyboard shortcuts. The snooze feature allows you to manage your inbox effectively, setting reminders for important messages. Moreover, Mailbird integrates seamlessly with cloud storage services like Dropbox and Google Drive.

Mailbird is often compared to Thunderbird but offers a more modern and streamlined interface specifically designed for productivity. Its focus on user experience makes it a great choice for both personal and professional use.

eM Client: Desktop-Class Email Experience for Mobile and Desktop

eM Client offers a powerful and intuitive email experience across various devices. Its compatibility with Microsoft 365 makes it a solid alternative to Outlook, particularly for users who value customization.

The app's clean interface and intuitive design make it easy to navigate. It supports keyboard shortcuts, making it easy to boost productivity. eM Client's super-fast search function is a notable advantage.

Additional features include custom themes, an in-built email chat, an import feature, a unique sidebar for quick access, and an automatic backup tool. eM Client is available for both iOS and Windows, offering a seamless experience across devices.

Outlook: The Default Microsoft 365 Email Client

Outlook, included with Microsoft 365, remains a strong option, especially for users deeply embedded in the Microsoft ecosystem. It provides tight integration with other Office 365 applications.

Key features include seamless integration with Outlook contacts, easy file sharing, document protection, and excellent calendar, contact, and file management tools.

Its ease of use and integration with other applications within Office 365 are significant advantages. However, users may find it lacks the customization and advanced features available in dedicated email clients.

Mailbox: An Open-Source Alternative for Managing Your Inbox

Mailbox is a popular open-source email client designed for managing Microsoft 365 email accounts, offering a clean and minimalist interface.

The app's user interface with intuitive gestures, especially the ability to snooze emails. Additional features include the ability to create your own domain name, integration with all Office features, secure file storage, and supports anonymous use to protect your privacy.

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Explore different email clients to unlock advanced features and workflows tailored to your specific needs.

Windows Report

Airmail: The Fast and Efficient Email Client

Airmail is a good option for the user who seeks efficiency and reliability. It supports multiple email providers with many customization options to help you get the most out of your inboxes.

The security features of the app are well established, with multi-factor authentication. Additional features include the ability to read your email messages directly on your Apple Watch, manage multiple accounts, and schedule emails to send later.

Snoozing emails to come back when you need them most is also a feature of the software. Airmail only supports iPhone, iPad, and Mac devices at the moment.

Newton Mail: The Smart and Feature-Rich Email Client

Newton Mail is designed to be smart and feature-rich. It boasts a clean interface and user-friendly layout, making it easy to manage your inbox.

It is also packed with features that make it easy to manage your inbox. Users can also schedule messages to be sent at a later time or date. Newton Mail comes with read later support that users can save interesting websites or articles for later reading, integration with cloud storage services, support for multiple accounts from a variety of providers, and has dark mode support.

Spark Mail: The Simple and Easy-to-Use Email Client

Spark Mail provides a simple and user-friendly experience. You can manage your email from any device, including desktop computers, laptops, smartphones, and tablets.

In addition, you can also personalize your inbox and widgets to reflect your personality and allow you to be more productive. The email delegation feature that allows you to assign tasks and track their progress right from your email. Other features include a smart inbox, scheduling emails to be sent later, and snoozing emails.

Choosing the Right Email Client: Making the Best Decision for Your Needs

Selecting the best email client for Microsoft 365 depends on your specific needs and priorities. Consider features like customization options, productivity enhancements, integration with other apps, and user-friendliness. Experiment with different clients to find the one that best suits your workflow.

We hope this guide has helped you to find the perfect email client for Microsoft 365. Be sure to share which one you are currently using and the reasons for selecting it in the comments.